How to Book

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Ready to Book Your Trek?

Departures any day of the year. Private treks. Personalized service. Book your Apus Peru trek today!

How to Book Your Trek with Apus Peru: Step-by-Step Snapshot

  1. Get in touch! Send us an inquiry about the trek you’re interested in to get the ball rolling.
  2. Important paperwork. We will send you a Booking Form, Passenger Details Form and Medical Declaration & Insurance Waiver Form for you to fill out and email back to us.
  3. Make your deposit! We can’t reserve your trek until we receive your 40% non-refundable deposit.
  4. Booking confirmed. Once we receive your deposit and paperwork, your trek is confirmed and we’ll send you a Confirmation Form within one to two weeks of making your reservation.
  5. Balance of payment. Due 30 days prior to trek departure in most cases.

FAQs

How Do I Book My Trek?

All of our bookings start with getting in touch with our team. You can fill out the inquiry form at the top right-hand corner of every trek description page, contact us via email or even call us on Skype. The information we will need to know in order to get started includes:

  • Which trek or trek route do you want to hike?
  • When are you thinking of going?
  • How many people will be joining you on this adventure?
  • Are you interested in a private trek, or are you hoping to join a group? If you’re looking to join a group, you should check out Trekkers Wanted.

Once we iron out all the details, the next step involves paperwork. We will send you a customized Booking Form for your review to make sure we’ve got everything right. Here you can also add any extras like equipment rental. We will also send you a Passenger Details form and aMedical Declaration & Insurance Waiverform. These forms help us to make sure we get everything right and that you are well taken care of during your entire trip.

Please note that bookings close 7 days prior to departure. This means that we cannot book a trek with less than 7 days’ notice.

How Do I Make A Payment?

We prefer payment by credit card via our secure online payment system, but other payment methods can be arranged on request. Alternative payment methods may incur a surcharge. Note that any fees charged for sending money via wire transfer or Western Union are your responsibility and are in addition to the trek or tour fee.

Are There Any Discounts Available?

We offer youth and student discounts on many of the services we operate. This includes our treks and most of our day tours. We are not able to apply our discount policy to services that we ourselves do not provide, such as hotels, some trains or buses, and out-of-city tours, when these operators do not offer similar discounts.

Discounts Available on All Treks & Tours

  • Students: USD $30 off, in certain circumstances. Please enquire for details about eligibility.
  • Youth 12-17: 5% off. A valid passport must be presented upon booking.
  • Children 5-11 years: 15% off. A valid passport must be presented upon booking.

Discounts Available on Alternative Treks that Do NOT Include Machu Picchu

  • Children 0-4 years: Free. A valid passport must be presented upon booking. Children under 4 will not count towards the total number of guests in a group. Car seats, cribs and other baby needs may not be included and must be discussed in advance. For more information about travelling with infants and toddlers, please see this blog as well as the Age Requirements section of our Booking Conditions.

Discounts Available on Inca Trail Treks &Alternative Treks that DO Include Machu Picchu + All Day Tours & Machu Picchu Extensions

  • Children 0-4 years: 75% off. A valid passport must be presented upon booking. Children under 4 will not count towards the total number of guests in a group, but will be charged 25% of the per person price based on final group size. For example, a group of 4 adults and one child under 4: adults will be charged the full price per person based on a group size of 4 and the child will be charged 25% of the per person price for a group of 4. Children under 3 will not be considered to occupy a seat on any train or bus, and instead must ride on a parent’s lap. Car seats, cribs and other baby needs may not be included and must be discussed in advance. For more information about travelling with infants and toddlers, please see this blog as well as the Age Requirements section of our Booking Conditions.

 

Do I Really Need Insurance?

In a word: yes. A comprehensive travel insurance policy – one that covers high-altitude trekking, and everything from medical emergencies to unexpected trip changes – is your best friend. You never know what might happen and it really is better to be safe than sorry. We try to be understanding when issues arise, but Trip Changes and Trip Cancellation do incur penalties. Read more about why insurance is a must in our blog.

Get a free quote from World Nomads! By far one of the best and most economical insurance providers out there for adventure travel.

I Booked My Trek. What Happens Next?

1-2 weeks after we receive your booking – including your 40% non-refundable deposit and Passenger Details form – we will send you a Confirmation Form. Please take the time to carefully read this form as it includes important information about your trek.

30 days before your trek: Balance of payment (60%) is due, unless paying in cash.

2 weeks before your trek: we will send you a reminder email with details like the date and time of your Pre-Trek Briefing.

2 days before your trek: Pre-trek briefing held and last chance to pay your balance of payment.

After your trek:

  • On the last day of your trek, your guide will give you a feedback form to fill out. Please take the time to fill in the form. Your honest feedback is really important to us. We read every form and use this information to constantly improve our services.
  • Within a week after your trek, we will send you a follow-up email to once again thank you for trekking with us, to ask for feedback and address any issues you might have identified in your feedback forms.

The Pre-Trek Briefing

Your trek includes a pre-trek briefing either at our office in Cusco or at your hotel. The briefing gives you a chance to meet your guide and learn more about the route you will be hiking in Peru. It’s a nice welcome to Cusco and to our team, and is a great opportunity to ask any last-minute questions you may have about Peru trekking before heading out. This is also when you will be expected to pay the balance of your trek price, if you haven’t already done so.

Briefings are held in the evening, preferably 2 days before you depart. These meetings last about 30 min to an hour, depending on your group. We’ll advise you of your briefing time in the booking confirmation email. If you have a conflict with the scheduled briefing time, please let us know and we will make alternative arrangements.

Please remember to bring your passport to your briefing. Peruvian regulations require that we keep a copy of your passport on file.

Where Can I Store My Luggage?

At your briefing, we will provide you with a duffel bag in which to carry the things you will take with you on the hike, including your sleeping bag. These will be carried by mules during the trek.

The rest of your belongings – everything that you are not taking with you on the trek – can be stored at your hotel or hostel in Cusco.

If you are not able to do store things at your hotel, or do not wish to do so, we can also store them for you in our office.

What Do I Do if I Want to Cancel or Make Changes?

Trip changes and trip cancellation will incur fees above and beyond the cost of your trek or tour. Please refer to our Booking Conditionspage for complete details about making changes or cancelling your trip.

What About Coronavirus?

We stay up to speed on all the latest Peru pandemic travel guidelines and our team has undergone special training to make sure that we provide the safest travel experience for you during the pandemic.

Check out our COVID-19 health & safety protocols for more information. This page outlines our approach to travel in the time of coronavirus, and how we plan to keep you safe and put your mind at ease.

We have also developed a more flexible booking policy. During these uncertain times, book with confidence knowing that we’re making it easier than ever to change or cancel your booking, if circumstances make it necessary.

This is an evolving policy. We will make updates to our coronavirus policy as new information emerges and circumstances change. The safety and well-being of our travellers is always our top priority and this will never be compromised.