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How to book

Apus Peru > How to Travel > How to book

Departures any day of the year! Private treks. Personalized service. Book your Apus Peru trek today!

You’ve read through the descriptions of some of our off-the-beaten-path treks and settled on a great Andean hike to complete your trip to Peru. Now what?

STEP BY STEP SNAPSHOT OF HOW TO BOOK A TREK WITH APUS PERU

  1. Get in touch! Send us an inquiry about the trek you’re interested in to get the ball rolling.
  2. Important paperwork. We will send you a Booking Form, Passenger Details Form and Medical Declaration & Insurance Waiver Form for you to fill out and email back to us.
  3. Make your deposit! We can’t reserve your trek until we receive your 40% non-refundable deposit.
  4. Booking confirmed. Once we receive your deposit and paperwork, your trek is confirmed and we’ll send you a Confirmation Form within one to two weeks of making your reservation.
  5. Balance of payment. Due 30 days prior to trek departure in most cases.

MAKING A PAYMENT

We prefer payment by credit card via our online payment system, but other payment methods can be arranged on request. Alternative payment methods may incur a surcharge. Note that any fees charged for sending money via wire transfer or Western Union are your responsibility and are in addition to the trek or tour fee.

WANT MORE DETAILS?

BOOKING YOUR TREK

    All of our bookings start with getting in touch with our team. You can fill out the inquiry form at the top right-hand corner of every trek description page, contact us via email or even call us on Skype. The information we will need to know in order to get started includes:

    • Which trek or trek route do you want to hike?
    • When are you thinking of going?
    • How many people will be joining you on this adventure?
    • Are you interested in a private trek, or are you hoping to join a group? If you’re looking to join a group, you should check out Trekkers Wanted.

    Once we iron out all the details, the next step involves paperwork. We will send you a customized Booking Form for your review to make sure we’ve got everything right. Here you can also add any extras like equipment rental. We will also send you a Passenger Details form and a Medical Declaration & Insurance Waiver form. These forms help us to make sure we get everything right and that you are well taken care of during your entire trip.

    Please note that bookings close 7 days prior to departure. This means that we cannot book a trek with less than 7 days’ notice.

I BOOKED MY TREK. WHAT HAPPENS NEXT?

    One to two weeks after we receive your booking – including your 40% non-refundable deposit and Passenger Details form – we will send you a Confirmation Form. Please take the time to carefully read this form as it includes important information about your trek.

    30 days before your trek:Balance of payment (60%) is due, unless paying in cash.

    Two weeks before your trek: we will send you a reminder email with details like the date and time of your Pre-Trek Briefing.

    Two days before your trek: Pre-trek briefing held and last chance to pay your balance of payment.

    After your trek: On the last day of your trek, your guide will give you a feedback form to fill out. Please take the time to fill in the form. Your honest feedback is really important to us. We read every form and use this information to constantly improve our services.

    Within a week after your trek, we will send you a follow-up email to once again thank you for trekking with us, to ask for feedback and address any issues you might have identified in your feedback forms.

WHAT DO I DO IF I WANT TO CANCEL OR MAKE CHANGES?

    Trip changes and trip cancellation will incur fees above and beyond the cost of your trek or tour. Please refer to our Booking Conditions page for complete details about making changes or cancelling your trip.

WHAT ABOUT CORONAVIRUS?

    The world feels like a different place than it was a few months ago, a few weeks ago, even a few days ago. Many will be wondering about their existing and future travel plans with Apus Peru. We have elaborated a COVID-19 & Travel in 2020 Policy which outlines our approach to travel in the time of coronavirus, and how we plan to keep you safe and put your mind at ease.

    This is an evolving policy. We will make updates to our coronavirus policy as new information emerges and circumstances change. The safety and well-being of our travellers is always our top priority and this will never be compromised. That’s part of being a responsible travel company. We will continue to keep our passengers up to date on any coronavirus-related news affecting Peru.

    Read all the details here.

AVAILABLE DISCOUNTS

    We offer youth and student discounts on many of the services we operate. This includes our treks and most of our excursions. We are not able to apply our discount policy to services that we ourselves do not provide, such as hotels, some trains or buses, and out-of-city tours, when these operators do not offer similar discounts.

    • Students: USD $30 off, in certain circumstances. Please enquire for details about eligibility.
    • Youth 12-17: 5% off. A valid passport must be presented upon booking.
    • Children 5-11 years: 15% off. A valid passport must be presented upon booking.
    • Children 0-4 years: Free. A valid passport must be presented upon booking. Children under 4 will not count towards the total number of guests in a group. This discount does not apply to train fares. Children under 2 will not be considered to occupy a seat on any train or bus, and instead must ride on a parent’s lap.

DO I REALLY NEED INSURANCE?

    In a word: yes. A comprehensive travel insurance policy – one that covers high-altitude trekking, and everything from medical emergencies to unexpected trip changes – is your best friend. You never know what might happen and it really is better to be safe than sorry. We try to be understanding when issues arise, but Trip Changes and Trip Cancellation do incur penalties. Read more about why insurance is a must in our blog.

    Get a free quote from World Nomads! By far one of the best and most economical insurance providers out there for adventure travel.

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